What are you doing to give your organization the security it needs in Google Apps and Google Docs?

Setting up your company to run effectively on a cloud-based solution like Google Apps is a large-scale change. With this system, you’re putting powerful web technologies in the hands of your employees, and you are also giving employees the ability to abuse the system by sharing Google Docs, Sites, or Calendars with the world, or with external domains. DomainWatch helps you control what your suite of Google Apps does as well as keep tabs on your employees to ensure the safety of the overall system. One of the largest concerns is Google Docs, as they often contain sensitive company data that should not be shared externally.

Interested in Domainwatch? Start a free 7-day trial today.

You can run your first domain scan today and immediately get better visibility into your company’s use of Docs, Sites, and Calendars.

Google Docs

Google Docs is a web-based collaboration system that allows for Cloud storage of docs, spreadsheets, presentations and more as well as simultaneous editing by multiple collaborators. You and your employees can log in to the system from anywhere and pull up documents you have been working on or documents others have been working on if the document has been shared with you. Since everything is accessed through Internet, you can constantly see the latest developments of ongoing projects. When building your network of people for the company, you add certain users and email address, and often grant people access in the process. This makes information easily accessible by all, no matter your location.

While Google’s infrastructure is truly bulletproof, there are certain guidelines your company should develop in terms of sharing Docs, Sites and Calendars.

But how do you ensure the rules are followed?

Sharing Security with DomainWatch

Set AlertsDomainWatch is the solution to all your security questions. The program allows you to set alerts for certain types of activities, so you can control how Google Apps is utilized. You can set alerts for certain employees, accessing information in certain areas or even if in an confidential site was accessed outside of an organizational unit. After you set the alerts you want, DomainWatch sends you a list of violations, allowing you to correct any issues.Set Sharing ParametersOne of the biggest concerns of most companies is sharing documents pubilcly. You can set parameters on DomainWatch that will notify you if anyone shares a Google Doc, Site, or Calendar out to the public. For some documents it might be okay, or for others you might give specific directions not to ever share it publicly as it contains proprietary information. With DomainWatch, you instantly know so you can stop the offense before it becomes a problem.

Set Rules

DomainWatch allows you to set up a series of rules when it comes to Google Docs and lets you know if those rules are violated. The end result is complete control over what is shared with those in the company and the rest of the world. By keeping a close eye on what is going on without having to spend the man-hours checking every account individually you save time while being assured that the job can get done. You don’t have to worry that your progress is leaking to competitors or others who might want to wreak havoc on your business.

Interested in Domainwatch? Start a free 7-day trial today.