Everything You Need to Know about Google Docs Security

How secure is Google Docs? In a word, extremely. When your organization stores its sensitive information on Google Docs, you can rest assured it is maintained on secure servers in Google’s state-of-the-art datacenters. From a digital security standpoint, Google Docs is much safer than storing your data locally, as Google’s protection software is much more advanced than that of almost all private servers.

Sharing with Google Docs

With Google Docs, your organization gains a powerful tool for creation and collaboration on an online suite, where employees can edit and store their documents, spreadsheets, and presentations with ease.

However, Google Docs is a platform that allows for very effortless sharing, and this poses a security risk. At the click of a button, your company’s most sensitive information could be shared with the wrong employee, customer, or competitor.

Mitigating the Risk with DomainWatch

To secure the user side of information flow, training your employees will only go so far. Employees will eventually make mistakes regardless of their level of skill in Google Docs. Fortunately, DomainWatch stops these mistakes, and has tools that will help prevent them in the future. This program lets you:

• Set alerts, so you know when the rules have been broken. Pick which employees and groups can see and share which Docs and Sites, and you’ll be notified when an employee attempts to access or share information they shouldn’t.
• Set parameters for sharing of any specific Doc or Site within the company or with the public. Prevent sensitive information from being given out directly, but let users share what they need to.
• Set rules to keep an automatic careful watch over all accounts, giving different access and sharing abilities to different accounts so your CFO can send out the latest numbers but your intern can’t give away your entire marketing strategy.

Interested in Domainwatch?